Can You Keep A Secret?
HIPAA Privacy and You
Training requirements
HIPAA training is required for all members of the Yale community who are affiliated
with the School of Medicine, School of Nursing, Department of Psychology Clinics,
University Health Services and the Benefits Office. Sounds simple but questions
about training remain some of the most frequently asked.
What determines the departments that need to be trained?
The regulations define who has to comply with HIPAA, including the
training requirement, to include those involved in providing and paying for
healthcare. At Yale, these activities occur in the School of Medicine, School
of Nursing, Department of Psychology Clinics, University Health Services and
the Benefits Office.
Even though I work at the MedSchool,
I’m not involved in treatment so I guess I don’t have to be trained.
Wrong. Although the regulations define the activities which make some
areas of the University subject to these rules, by virtue of working in these
areas you may be exposed to health information and thus you too must be trained.
HIPAA only applies if the information is sent electronically. If I
unplug my computer, I won’t have to do the training!
Wrong. While it is true that certain electronic transactions are required
for HIPAA to apply to Yale, even if you do not actually perform them personally,
others at Yale do.
I can’t do the on-line training without a net-id. What’s
a net-id?
The Yale on-line HIPAA training is set up to track who has completed
training in a database. In order to be able to consistently identify who has
completed training, the database makes use of your net-id. Net-id’s are
assigned by the University and each net-id is unique to each member of the
Yale staff. Using net-ids allows us to make sure that we know which “Mr.
Smith” has done the training. To find out your net-id, see https://veritas.its.yale.edu/netid/FindNetID.do
What if I don’t have a net-id?
While the on-line training is the preferred method of training, we
realize that there are individuals who may not have a net-id or may not have
access to the on-line training. For individuals who are involved in research,
there is a guide book at http://info.med.yale.edu/hic/hipaa/index.html which
provides guidance on applying HIPAA in the research context. For temporary
staff or others who have minimal exposure to health information and who can
not do the on-line training, there is a similar guidebook at http://www.hipaa.yale.edu/training/index.html Both
booklets have a certification page at the end which can be signed and sent
to the privacy office where it will be logged into the database.
How do I get a training certificate?
Individuals who have completed the training can get a copy of their
transcript at www.yale.edu/training Please
remember that it takes about a day for the information to be transferred from
the database to the website so your transcript will not be available immediately.
For more information on training and to access training materials visit the
HIPAA web site at http://www.hipaa.yale.edu/ or
contact the Privacy Office at 436-3650, hipaa@yale.edu
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